How to Receive Deal Payments

1. If you have received a Payment (CHEQUE, CASH OR EFT/WIRE TRANSFER):

Open Receive Payment from the Deals menu

• In the Lines section enter the deal
  • You can enter the deal number, reference, partial address or MLS number
  • If it finds more than 1 match it will popup the deal finder to allow you to select the correct deal
• Deal Contact Selector will pop up to select who the Payment is from(select from drop down or Non-Deal Contact)
• Verify the automatically populated Payment Amount is equal to your Payment amount.  If it is not:
  • Go To the deal using the Actions icon on the line
    • If it’s out by a penny - open the Commissions Receivable tab and edit the Tax Total field in the Receivables grid at the bottom of the form.
    • If it’s out by more than a penny – open the Commissions Receivable tab and the Financials tab to determine why there is a difference and correct it.
  • Save & Close the Deal.
  • Delete the Line in the Deal Payment form and add a new Line and re-enter the deal, the Payment Amount should be correct.
  • If you could not correct the deal, but still wish to record the Payment amount, over-write the Payment Amount field.

• Verify the automatically populated Fund field at the top of the form is correct.
• Make sure to enter the following fields:
  • Date = Date you are depositing the Payment
  • Payment Method = select the correct Payment Method (typically it should be “Cheque”)
  • Reference = Cheque Number
• Post

2. If you have received an instruction letter with No Payment:

Follow the instructions above, but when the Payment Amount auto-populates with a 0 OR a negative amount (excess deposit) change it to $0 and continue entering the other fields as instructed.