Enter a New Associate(Agent)

Contact Finder – search for the associate, if they are not in the system, select New Individual

1. Contact tab:

• Enter their contact information – name, address, and phone numbers (or verify if they are already in the system).
• Roles – select the Roles menu item, if Agent does not already have a check beside it, click on it
• Save

2. Relationships tab:

• Verify that they don’t already have a brokerage relationship with your brokerage.  If not, set the filter to your Brokerage; click on the + at the bottom of the grid to add a new relationship.
• Verify Start Date is equal to when the associate joined the brokerage (or if they have a dal entered in the system, the relationship start date matches or is before the Sale Date of that deal).
• Complete all of the columns with the associate’s information
• Save

3. Accounting tab:

Customer tab:

• • Create a new Customer Account in the Operating/General Fund for Agent Billings by hitting the (+) button in the account grid
  • Set Fund = Operating/General
  • Enter the associate’s GST number in the Tax Number field
  • Verify Default Tax Group & Default Payment Method are correct
  • Close & Save

Vendor Tab

• • Create a new Vendor Account for the fund that Commission Cheques are written from by hitting the (+) button in the account grid
  • Set Fund = Commission or General
  • Enter the associate’s GST number in the Tax Number field
  • Verify Default Tax Group & Default Payment Method are correct
  • Close & Save

A Second Vendor account will need to be created if your brokerage operates with 3 funds and you transfer your Agent Deduction Savings Accounts from your Commission fund to your Operating/General Fund.

• • Create a new Vendor Account in the Operating/General Fund for the fund that Commission Cheques by hitting the (+) button in the account grid
  • Set Fund = Operating/General
  • Enter the associate’s GST number in the Tax Number field
  • Verify Default Tax Group & Default Payment Method are correct
  • Close & Save

4. Actions:

Deduction Rule Maintenance:

• • Click on the Actions button
  • Choose Deduction Rule Maintenance
  • Select Deductions that are applicable for the associate
  • OK

 Customer Invoice Schedule:

• • Click on the Actions button
  • Choose Customer Invoice Schedule
  • Add monthly billing Items, verify Start Month & End Month and Amounts
  • Save and Close

 

 

** If your Agent is Incorporated, you will need to follow the steps in the link below:

How to make an Agent Incorporated